NORTHWEST INDEPENDENT SCHOOL DISTRICT

Title: Special Education Assessment Clerk (0427)

Reports To: Director of Special Education

Dept. / Campus: Special Education

Wage/Hour Status: Non-Exempt                 

Duty Days: 187

Pay Grade: P10

Date Revised: 11/2021

Primary Purpose: 

To support the diagnostician and/or SLP in a variety of ways.  Provide assistance with the legal forms and documentation to ensure efficiency and organization of the office in a consistent manner.  Assist in completing needed tasks including copying, filing, updating records, and distributing necessary paperwork to parents and school personnel. 

Qualifications:  

• High School diploma or equivalent
• Ability to organize and maintain multiple offices.
• Ability to follow verbal and written instructions.
• Ability to work with a computer.
• Ability to lift up to 40 pounds.
• Ability to transport self, files, and supplies between multiple campuses and administrative offices.
• Ability to multitask.
• Ability to be flexible and handle interruptions while maintaining attention to detail.
• Ability to deal with multiple personalities and maintain calm, professional demeanor with staff and parents.

Major Duties and Responsibilities:

1. Maintain confidentiality at all times.
2. Maintain professional relationships with diagnosticians and other staff members.
3. Communicate effectively with parents, related service personnel, and all levels of campus personnel.
4. Maintain appropriate business hours, professional dress, language, behavior, and workspace.
5. Follow appropriate policies and procedures for paperwork distribution.
6. Continual and accurate maintenance of Special Education student database and generate and review reports as necessary.
7. Continual and accurate maintenance of Special Education students’ eligibility folders.
8. Effectively use computer, send faxes, make telephone calls, take messages, create and organize and distribute calendars.
9. Effectively schedule meetings with staff and parents.
10. Create, maintain, and organize an accurate filing system encompassing all legal forms and documents pertaining to Special Education records.
11. Prepare ARD paperwork as needed by diagnostician and/or SLP.
12. All other duties as assigned.

Supervisory Duties: 
N/A

Equipment Used:

Personal computer, printer, copier, calculator, and fax machine.

Working Conditions:

Work with frequent interruptions. Maintain emotional control under stress. Repetitive hand motions.  Occasional prolonged and irregular hours.

Physical Demands:

Constant: Hearing, Reaching, Seeing, Speaking, Standing, Walking

Frequent: Bending, Pushing, Lifting

Occasional: Climbing

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.