NORTHWEST INDEPENDENT SCHOOL DISTRICT

 

Job Title: Lead Elementary Campus Assistant/Receptionist (0805)     
Reports to: Office Manager/Principal

Dept. /Campus: Campus Assigned
Wage/Hour Status: Non-Exempt        
Pay Grade: P10
Duty Days: 202
Date Revised: 02/2023           
           

Primary Purpose:
Provide the lead reception and clerical assistance for the efficient operation of the front office.

 

Qualifications: 

• Ability to maintain confidentiality
• High school diploma or GED
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Ability to follow written instructions
• Ability to operate a phone system
• One year of experience in an office setting
• Understanding of school policies and operations
• Follow and adhere to legal and local policies

 

Major Responsibilities and Duties:

1. Absence Management - Guest Educator process 
2. Phone calls - Receive and direct incoming calls, take reliable messages
3. Digital communication - manage campus email, ride changes, and route to appropriate staff
4. Greeter - Answer doorbell, greet and direct visitors to appropriate location
5. Enrollment - Assist with enrollment and withdrawal processes
6. Visitors - Maintain visitor log, issue visitor passes, and check out visitors utilizing Raptor System
7. Tardies & Check Out for Students - Sign in tardy students utilizing Raptor System
8. Payment - Manage incoming payments through InTouch
9. Volunteers - Monitor completion of volunteer background checks
10. Textbook Manager - Manage student and teacher resources (Major responsibility for campuses that do not have a 2nd elementary campus assistant and shared responsibility for campuses that have a 2nd office assistant) 
11. Student Records - Maintain digital student folders and fulfill student records requests

 

Shared Responsibilities and Duties:

12. Emergency Information - Create and maintain emergency information
13. Maintenance Requests - School Dude
14. Operational Equipment - make service calls, refill toner, refill paper, print, laminate, etc.
15. Mail - Prepare mailings and labels, assist with mail outs, sort & distribute mail, messages, and other documents
16. Materials - Assist with the receipt and distribution of ordered materials
17. Arrival & Dismissal Duties - As assigned
18. Cover duties - As assigned, including nurse clinic
19. Other duties as assigned

Supervisory Responsibilities:
N/A

 

Equipment Used: 
Computer, printer, copier, variety of software, laminator

 

Working Conditions: 
Maintain emotional control under stress, work with frequent interruptions. Repetitive hand motions and prolonged use of computer. Position requires frequent bending, stooping, twisting, pulling, overhead reaching, sitting, and keyboarding. Position requires the ability to lift 25 pounds to waist high.

 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.